The right prompt can turn any AI into a precision productivity engine. These twenty examples span customer support, sales, data, marketing, HR, and more, each designed for maximum clarity, actionable results, and real-world use. Shuffle them into your workflow, or use as a launchpad for your own business automation.
1. Operations | Transform Chat Logs into Process Docs
Prompt:
Imagine you are an operations specialist. Review the following internal Slack exchange about onboarding a new supplier.
- Extract the main goal and rationale
- List all key steps in the process with clear roles and responsibilities
- Identify required tools or systems
- Outline a simple timeline for completion
Present as a polished, shareable SOP document.
Advice: Add a last updated field for easy version control.
Best Results: Notion AI, ChatGPT
2. Legal | Explain Contract Language Simply
Prompt:
Take the following service contract clause and explain it to a customer in plain English.
Clause:
“All conflicts related to this contract will be settled by binding arbitration under the rules of the American Arbitration Association. Both sides agree not to pursue trial by jury.”
- Reword at an 8th-grade reading level
- Keep tone friendly and easy to understand
- Retain legal accuracy
Advice: Use bold text for important terms in FAQ form.
Best Results: ChatGPT, Harvey.ai
3. Sales | Write a Tailored Cold Email
Prompt:
Assume you are a sales development rep reaching out to [FirstName], who is the [JobTitle] at [Company]. Reference their latest company achievement (e.g., new launch, expansion, or funding).
- Begin with a hook relevant to their milestone
- Briefly explain how your product addresses their likely pain points
- Present your value in one concise line
- End with a clear call to connect this week
Use a relaxed, engaging tone.
Advice: Incorporate LinkedIn news for extra personalization.
Best Results: ChatGPT, Lavender, Regie.ai
4. Data Analysis | Turn CSV into Key Takeaways
Prompt:
Step into the shoes of a business data analyst reviewing a monthly sales CSV.
- List top 3 best and worst sellers
- Identify any noticeable seasonal effects
- Call out any unexpected trends or spikes
- Recommend two actions for next month
Provide a 5-point executive summary and propose a chart or graph.
Advice: Upload your actual dataset and ask for Python code.
Best Results: ChatGPT Code Interpreter, Claude 3 Opus
5. Content Strategy | Create a LinkedIn Editorial Calendar
Prompt:
Play the role of a personal brand advisor for a founder in AI/tech. Plan out four weeks of LinkedIn posts.
- Each post should open with a compelling hook
- Focus on a single insight or lesson
- Wrap with a CTA or discussion question
Rotate between: Industry insights, behind-the-scenes, client wins, and sector commentary.
Advice: Add emojis and hashtags for higher visibility.
Best Results: Notion AI, Copy.ai, ChatGPT
6. Customer Support | Respond with Empathy and Solutions
Prompt:
You are a support team lead. A customer wrote:
“My order from two weeks ago still hasn’t arrived. I want my money back or I’ll escalate.”
- Respond empathetically and validate their frustration
- Reference the sample tracking ID: 12345678
- Outline refund or next-step policy (make it clear and fair)
- Close with reassurance and a positive note
Advice: Pull CRM notes or ticket details to personalize responses.
Best Results: ChatGPT, Zendesk AI, Forethought
7. HR | Draft an Inclusive Job Description
Prompt:
Compose a job posting for a Senior UX Designer that is:
- Free from gendered or exclusionary language
- Focused on must-have abilities, not years of experience
- Emphasizes workplace flexibility and accessibility
Include: - A “Why Join Us” section
- Action-based responsibilities
- List of technical and interpersonal skills
Advice: Run the draft through a DEI checker for extra assurance.
Best Results: Textio, ChatGPT
8. Product Management | Summarize User Feedback for Action
Prompt:
Act as a product team lead. Review 20 app user comments.
- Group the feedback by recurring themes
- List pain points and feature suggestions, noting how often each appears
- Recommend three main areas for improvement
Format as a table with category, user quote, priority, and potential solution.
Advice: Add a sentiment column to track user mood.
Best Results: Claude 3, Notion AI, ChatGPT
9. Engineering | Diagnose and Fix Python Errors
Prompt:
You are a Python expert. I will paste code that throws memory errors with large datasets.
- Summarize the code’s intended purpose
- Pinpoint why the memory error happens
- Suggest two remedies (e.g., chunking data, using generators)
- Provide a revised version with helpful comments
Advice: Ask for a sample test to confirm the fix works.
Best Results: GitHub Copilot, ChatGPT, CodeWhisperer
10. Finance | Condense a 10-K Filing for Investors
Prompt:
Serve as a financial analyst summarizing [Company]’s 10-K filing.
- Identify growth drivers
- List key risks or liabilities
- Note revenue by business segment
- Call out notable investments or acquisitions
Present as five executive bullets for a board update.
Advice: Supplement with a SWOT matrix for added value.
Best Results: Perplexity AI, ChatGPT, Claude 3
11. Creative | Design Brief for a Homepage Hero
Prompt:
You are a creative director. Outline a homepage hero concept for a fintech startup.
- Creative vision: futuristic, secure, and empowering
- Target Gen Z founders
- Suggest color palette and graphic motifs
- Recommend headline style and messaging tone
- Specify a bold, central call-to-action
Advice: Include a Figma or reference link for designers.
Best Results: ChatGPT, Canva AI, Midjourney
12. Marketing | Landing Page for SaaS Conversions
Prompt:
Act as a digital marketer. Write a conversion-focused landing page for a SaaS product that streamlines inventory automation.
- Catchy, benefits-driven headline
- Single-sentence subheadline
- List three standout features
- Invent a brief, believable client testimonial
- Strong call-to-action button
Advice: Tailor your voice and sections for the intended industry.
Best Results: Jasper, Writesonic, Copy.ai
13. Project Management | Standup Recap Digest
Prompt:
Imagine you are a scrum master. Summarize today’s team standup:
- List each member’s main update and blockers
- Flag high-priority issues
- Propose actions for the week
Format as a short, clear daily digest.
Advice: Tag urgent topics for easy follow-up.
Best Results: Notion AI, Jira AI, ChatGPT
14. Data | Automated Executive Dashboard Outline
Prompt:
As a data strategist, design an outline for an executive dashboard from last quarter’s metrics.
- Choose three key business KPIs
- Propose relevant charts or visuals for each
- Suggest how to present anomalies or spikes
- Add a short recommendations section
Advice: Request SQL or Python queries to speed up implementation.
Best Results: Power BI, ChatGPT Code Interpreter, Tableau
15. Education | Generate Practice Quiz Questions
Prompt:
You are an instructional coach. After reviewing a provided lesson, generate five multiple-choice questions (with correct answers and explanations).
- Mix levels of difficulty
- Cover different lesson themes
Advice: Specify student grade or proficiency level for best results.
Best Results: Quizlet, Kahoot, ChatGPT
16. Research | Literature Review Summarizer
Prompt:
You are a research assistant. Given abstracts from five recent studies:
- Group them by research topic
- Note each study’s key finding and open question
- Suggest a logical next area to investigate
Present results in a table.
Advice: Add DOIs or links for referencing.
Best Results: Elicit, Semantic Scholar, ChatGPT
17. Social Media | Twitter Thread Explainer
Prompt:
Act as a social media strategist. Write a seven-tweet thread that explains why prompt engineering is essential for AI careers.
- Lead with a bold, attention-grabbing fact
- Each tweet should logically build on the last
- Final tweet summarizes and asks a question
Advice: Use trending hashtags for greater reach.
Best Results: Buffer, Hootsuite, ChatGPT
18. Recruiting | Candidate Follow-Up Message
Prompt:
You are a recruiter. Write a follow-up email to a candidate interviewed last week.
- Express gratitude for their time
- Share next steps or expected timelines
- Keep the tone warm and direct
Advice: Mention the interviewer’s name for a personalized touch.
Best Results: Greenhouse, Lever, ChatGPT
19. Health | Friendly Appointment Reminder
Prompt:
As a medical office assistant, write a reminder message for a patient with Dr. Kim, scheduled May 8 at 10:30 AM.
- Include date, time, location
- Add a note on how to reschedule
- Keep tone polite and reassuring
Advice: Address the patient by name for personalization.
Best Results: Twilio, ChatGPT, SimplePractice
20. Executive | Board Meeting Agenda Generator
Prompt:
Imagine you are an executive assistant. Draft a board meeting agenda covering: quarterly results, strategy review, and risk management.
- List agenda topics and presenters
- Allot time for Q&A
- Ensure a professional, well-ordered format
Advice: Add a checklist of supporting documents.
Best Results: Fellow, Notion AI, ChatGPT
Conclusion
Try these professionally tuned prompts as ready made building blocks for any business or creative workflow. Tweak, combine, and personalize for even more impact as you put AI to work in your day-to-day tasks.
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